Generally, the primary statutory responsibility of the clerk is to keep and maintain the official records for the city government. Of specific importance are the minutes of the council meetings and all the ordinances, other documents and papers considered by the council.
In addition to the requirements inherent to the position, the Edwardsville City Clerk issues various permits and licenses as prescribed by the Codified Ordinances and the Illinois Compiled Statutes. The City Clerk also serves as a regional deputy registrar of vital statistics for the Illinois Department of Public Health. Through the certification process, the deputy registrar records births and deaths and issues certificates for a defined portion of Madison County that includes the Edwardsville, Glen Carbon, Wood River, Collinsville, Maryville and Highland areas. The City Clerk also serves as the Local Election Authority.