Rental Registration & Inspection

2022 Rental Registration Renewals Due January 1, 2022

Rental Renewal Forms will be mailed to all Registered Rental Properties. 

Registration

Online Rental Property Registration or Rental Registration pdf

  • No owner shall be allowed to register any property if the owner has outstanding fees/fines due to the city.
  • Any changes occurring in ownership of a rental unit shall require a deregistration to adjust our records.
  • Rental properties shall be registered within 30 days of taking ownership. Online Rental Property Registration 
  • No rental unit can be rented or leased or offered for rent or lease in a manner which would result in violation of the occupancy limit permitted by the City of Edwardsville Zoning Ordinance.

Rental Registration Fee Schedule - Reference Rental Ordinance 6089-10-18 Section 22-268 Fees 

Type of FeeAnnual Fee
Single Family Residential$40.00
Duplex $60.00 or $30.00 per side
Multifamily (3+) units$25.00 per unit
Late Fees (if received after January 31st)$75.00 per unit
Non-compliancePossible citation through Municipal Court

Includes

  • Duplex Housing
  • Multi-family (3+ units) Housing
  • Properties where the Owner is still an occupant such as room rentals and temporary leases
  • Single Family Housing or Mobile Homes

Excludes

  • Hotels / Motels
  • Nursing Homes
  • Public Housing - owned by a Governmental Agency
  • University Certified Housing

Inspections

Interior and exterior of each rental property shall be periodically inspected by the city under provisions established by the adopting Ordinance. Inspections shall be requested prior to occupancy.

The City will schedule an appointment to inspect all rental properties. A "Safe Housing Inspection Checklist" is available online as a guide for your use as well as "What to Expect During an Inspection." We encourage you to walk through your rental properties and verify that the items on the Inspection Checklist have been addressed to ensure safety for your tenants and to protect your investment.

If you would like to request an inspection prior to being notified, please feel free to contact us at 618-692-2331. We can typically schedule an inspection same day or within 3 business days of your request. If you have a tenant in the unit, we request they have five (5) days notice prior to the inspection (unless you have other arrangements with your tenant).  

Inspections may be initiated by tenant or neighbor complaints about a particular structure or area of rental properties, and / or as indicated by Fire and Police calls for service, public complaints made to elected or appointed officials having municipal or other legal jurisdiction or exterior nuisance complaints about a structure or area.

Rental Inspection Fee Schedule - Reference Rental Ordinance 6089-10-18 Section 22-268 Fees 

TypeAmount
Initial InspectionFree
1st ReinspectionFree
Subsequent Re-inspection(s)$75.00 each
Non-compliancePossible citation through Municipal Court

Construction Permits & Inspections

Permits are required for major repairs, some interior renovations and other maintenance activities as deemed necessary by the Building Official.

Please contact the Public Works Department at 618-692-7535 to verify if a permit is necessary.

Permits and inspections are necessary to ensure the health and safety of the citizens and to ensure that all work performed is done in a workmanlike manner

Purpose

It is the purpose of the City of Edwardsville Rental Registration and Inspection Program to assure that rental housing in the City is maintained in a good, safe and sanitary condition and does not create a nuisance or blighted conditions to its surroundings, and to aid in the enforcement of the property maintenance code, building safety code, zoning ordinance, and other relevant provisions of the City Code or all applicable residential rental units within the City.

Effective Dates

The program was approved by the City Council on November 19, 2013, with an effective date of January 1, 2014. An Amendment to reduce Late Registration Fees, Re-inspection Fees, and provide a grace period for annual registration fees was approved on October 3, 2018 with an effective date of October 12, 2018. 

Owner Responsibility of City Utility Bills

Section 118-98 (a) of the City’s Codified Ordinances states that the occupant shall be primarily responsible for payment for utility service (water, sewer, and trash) at such premises; however, the owner of the premises shall be responsible for payment for the service if the occupant fails to pay. Such service is furnished to the premises by the city only upon the condition that the occupant of the premises shall be liable therefore to the city.

Local Contact Representatives

Property owners who reside outside of Madison County and are unavailable to respond to an emergency on a 24 hour per day basis are required to have a “Local Contact Representative” who can be available to attend inspections and respond to notices on the owner’s behalf. This person may be your property manager, a friend or relative or your tenant. A space is provided on the registration form for the Local Contact Representative’s contact information and signature.

More Information

Questions may be emailed to Rental and Registration Inspection or call 618-692-2331 during normal business hours.

  1. Denise Thibault

    Rental/Vacant and Property Maintenance Coordinator
    Phone: 618-692-2331

  2. Public Works Department


    Physical Address
    200 E Park Street
    Edwardsville, IL 62025


    Directions

    Phone: 618-692-7535


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