Special Event Permit Application/Parade Assembly 
Permit Instructions

If you are planning a special event held on public property (party, parade, run, bike ride, etc.), you will need to contact the Parks and Recreation Department and complete a Event Packet.  
This includes any event that is not a private rental in
City of Edwardsville park. 

• Special Event Permit Applications and Parade Assembly Permits needs to be filed with the Parks and Recreation Department for the Recreation, Arts, and Special Events  (RASE) board approval not less than 60 days prior to the proposed event.
• The Special Event Permit Application or Parade Assembly Permit needs to be turned in to the Parks and Recreation Department by the Wednesday before the first Tuesday of the month, in order to be included in the RASE board agenda. All materials will then be submitted to the RASE board for approval. The RASE board meets the first Tuesday of the month at 5:00 PM in the Governor Edwards Conference Room on the first floor of City Hall

R.A.S.E. BOARD MEETING SCHEDULE 2021

     Meeting                                   Application Due to Parks Department

December 7, 2021                 December 1, 2021      (Events February and After)
January 4, 2022                     December 19, 2021    (Events March and After)
February 1, 2022                   January 26, 2022        (Events April and After)
March 1, 2022                        February 23, 2022      (Events May and After)
April 5, 2022                           March 30, 2022          (Events June and After)
May 3, 2022                           April 27, 2022              (Events July and After)
June 7, 2022                          June 1, 2022               (Events August and After)
July 5, 2022                            June 29, 2022            (Events September and After)
August 2, 2022                       July 27, 2022              (Events October and After)
September 6, 2022                August 31, 2022         (Events November and After) 
October 4, 2022                     September 28, 2022  (Events December and After) 
November 1, 2022                 October 26, 2022       (Events January 2022 and After)

Parades and Public Events have to have council approval. The application does not go to council until after the RASE board approves. Once the event is approved by the R.A.S.E. Board, it will then go to the next approval process.

1. Administrative & Community Services Committee (ACS) – Thursday preceding the City Council Meeting
2. Edwardsville City Council - First and third Tuesday of the month

If State Highway is to be effected by closure, this application will need to...

• Be submitted not less than 90 (ninety) days prior to the event
• Have Certificates of Insurance for: (individual policies)
  • $1,000,000 comprehensive general liability insurance naming City of Edwardsville as additional insured
  • $1,000,000 comprehensive general liability insurance naming Illinois Department of Transportation as additional insured

1. Parade Resolution and Summary Written and Sent to:
   1. Administrative & Community Services Committee (ACS) – Thursday preceding the City Council Meeting
   2. Edwardsville City Council - First and third Tuesday of the month
2. IDOT - Approved resolution and summary sent to Illinois Department of Transportation approval letter. (Allow 2-4 weeks for approval)

• Upon official approval by the City Council and IDOT, notification of approval will be sent to the applicant.