Special Event Permit Application/Parade Assembly Permit Instructions

• Special Event Permit Applications and Parade Assembly Permits needs to be filed with the Parks and Recreation Department for the Recreation, Arts, and Special Events  (RASE) board approval not less than 60 days prior to the proposed event.
• The Special Event Permit Application or Parade Assembly Permit needs to be turned in to the Parks and Recreation Department by the Wednesday before the first Tuesday of the month, in order to be included in the RASE board agenda. All materials will then be submitted to the RASE board for approval. The RASE board meets the first Tuesday of the month at 5:00 PM in the Governor Edwards Conference Room on the first floor of City Hall
  • For example, if an event is planned for July, the Special Event Permit Application or Parade Assembly Permit needs to be turned in by Wednesday, April 29^th for the Tuesday, May 5^th RASE board meeting.
• Parades and Public Events have to have council approval.  The application does not go to council until after the RASE board approves. 
• If State Highway is to be effected by closure, this application will need to...
  • Be submitted not less than 90 (ninety) days prior to the event
  • Have Certificates of Insurance for: (individual policies)
    • $1,000,000 comprehensive general liability insurance naming City of Edwardsville as additional insured
    • $500,000 comprehensive general liability insurance naming Illinois Department of Transportation as additional insured